Guide to Project management and responsibilities

What is a project manager?

A person who has to manage projects in a company is known as a project manager. Project manger plays a lead and vital role in plan execution, and project completion. Therefore, This person is accountable for the entire project scope, resources, project team and success or failure of the project.

What are the responsibilities of a project manager?

With the help of the team, a project manager is charged with multiple responsibilities that circulate in 5 steps given below:

  • Initiating
  • Planning
  • Executing
  • Monitoring
  • Closing

Project managers in the company are the persons who are responsible for some other inter personal skills apart from their job title. However, they are still responsible for managing projects, that process typically includes:

  • To plan the project from concept to implementation
  • Scrapping out a timeline for completion
  • Executing each phase according to timeline
  • Creating & allocating resources and managing the budget
  • Communicating among all stakeholders (Clients and staff)
  • Troubleshooting any issues and fixation of those issues
  • Delivering and maintaining the end product.

The project management phases intersect with 10 knowledge areas. Theses knowledge areas include integration, scope, time, cost, quality, human resources, communication, risk procurement and stakeholder management. All these phases are successfully covered if a project manager have the quality to do it as mentioned below.

Qualities of project manager:

  • Leadership
  • Competence
  • Good negotiation skills
  • Skills of team-building
  • Cool under pressure
  • Effective communication skills
  • Technical expertise
  • Highly organized & Detail oriented

Leadership

Interpersonal skills are a must. Project managers are the essential team leaders. They are responsible for creating the vision for the team and ensuring that everyone in his team is on board and motivated to bring the project successfully forward from each phase. This requires ensuring all workers have the time, tools, and other resources they need to get their jobs done.

Competence  

A good manager knows what he is doing. Thus, He can initiate new projects as well as face the challenges that come with them. He competes all on his face and manages to complete and initiate projects throughout his time.

Good negotiation skills

Negotiation is another quality that a project manager imposes. Because sometimes, conflicts may arise due to difference in opinions with client. In such case, the project manages needs sheer negotiation skill to settle down the conflict and make sure everything goes smoothly from initialization to completion.

Cool under pressure

As the project goes on, some incident on the momentum of any project can test a project manager’s patience and risk management skills. Due to this reason, It is necessary for a project manager to keep his self calm in such situation and be constantly grounded so he can maintain harmony and relationship with the team he’s working with.

Team Building

In project management, It is necessary that a team works in unison otherwise the project will undergo various relationship challenges that might hinder its success. Project managers need to know how to give each of them the importance they need by focusing on their positive traits. He has to be fair and just in the way he treats them.

Effective Communications

Effective communication is another strong and sound quality of a project manager because, This is the way he connects with the clients and maintains his relation with the team. With this skill he explains each detail between client and the team to make it clear what is the project all about, responsibilities of each team member, client expectation and feedback.

Technical expertise

As the project manager is providing service for a software program, therefore, he must also have sound technical knowledge about that software to understand the technicality of the project and the issues that are related to that software. This is the reason why the technical knowledge is as important as the theory knowledge to become a good project manager.

Highly organized & Detail Oriented

A project manager has organization in his work and working style hence, He is detail oriented and makes sure that everything is managed properly according to the instruction and work correctly. Moreover, He is highly organized and punctual to his work and duties.

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